The AVEC2 will be presented using the Zoom web conferencing platform. If you have never used Zoom, instructions on creating an account and basic features can be found here. (Suggestion: for you to link this to a separate page). As a presenter or attendee, when you first connect to a Zoom room to participate in a session, you will be presented with the option to download and use the Zoom client. We recommends using this full client version for the best viewing experience. However, we recognize that some organizations may prevent staff members from downloading and using it.

 

As an alternative, participants can opt to join via a web browser only. If choosing this option, you should use the latest versions of Google Chrome, Firefox, Microsoft Edge or Safari. Internet Explorer is not supported.

 

In preparation for the meeting, please download the test via the Zoom Test site (https://zoom.us/test).  For the best experience, please use your webcam and test your audio.  Note:  For audio connection, you can use your computer audio/VOIP or dial in using the toll or toll-free numbers provided in the invitation. 

 

If you are presenting live, you will “Share” your screen or document. Otherwise, the room moderator can set this up on your behalf. Please ensure that your webcam is on so that attendees can view you during your presentation.

 

Please plan to join the breakout room 15 minutes early in case there are any issues that need to be worked out.

 

1. The total duration allocated for each presenter is 15 minutes. You are allocated 10 mins for presentation and 3-5 mins for QnA.

2. The first reminder will be rung after 8 mins and the second reminder will be after 10 mins whereby the presenter should end the presentation. The moderator will read questions submitted by participants.

3. Please be informed that presenters will be evaluated for the Best Presenter Award. The winner will be announced at the during the afternoon Award Ceremony

 

Hints and Tips for a Successful Presentation

• Test your Zoom connection ahead of time, especially your audio and video

• Ensure your microphone, headphone or speakerphone is near you. 

• Mute your Zoom session or phone when not in use.

• Avoid bright lights and windows behind you. 

• Good light in front of you (on your face) will provide for a better image.

• Test any virtual backgrounds that you may be utilizing to ensure there are no video irregularities.